What does IAPR Commence do?

IAPR COMMENCE helps the conference chair by performing the following tasks:
  • Collection of expressions of interest and contact details
  • Electronic submission of papers and author details
  • Electronic bidding by reviewers for papers
  • Assignment of Papers to reviewers
  • Collection of reviewer comments and recommendations
  • Emailing letters of acceptance and rejection
  • Allowing authors to submit revised papers after reading reviewers comments
  • Extracting the final papers to the web, CD-ROM, or print publication
  • Printing name tags for participating members
What is the Conference Info?

Conference Info is information relating to the conference that can be set from the administrator interface. It comprises:
  • Conference Name – The name of the conference (e.g., Workshop on Digital Image Computing 2003)
  • Conference Code Name – The abbreviation for the conference (e.g., WDIC2003)
  • Conference Date – The date(s) of the conference
  • Conference Location – The location of the conference (e.g., Brisbane, Australia)
  • Conference Hostname – The name of the sponsoring organisation (e.g., Australian Pattern Recognition Society)
  • Logo for Conference – An image file of the logo of the conference
What are the Phases?

Phases are different modes of operation used for running the conference. Each phase has its own set of privileges and operations available to the users, reviewers, and administrators. The available phases are:
  • Paper Submission
  • Reviewer Bidding
  • Reviewing
  • Final Paper Submission

Paper Submission – allows the registered users to submit their paper proposals. The users are able to submit and and edit their papers during this phase.

Behaviour of Paper Submission Phase:

  • The user may submit a new paper or edit a submitted paper
  • The user may withdraw papers
  • The reviewer accounts are not active in this phase although they can be set up.

Reviewer Bidding – allows the reviewer to indicate (bid on) which papers they wish to review or not to review. The administrator or chair can skip this phase if he wishes to assign papers directly.

Behaviour of Reviewer Bidding Phase:

  • The user is prevented from submitting and editing papers
  • The reviewer indicates preferences on submitted papers
  • The administrator checks the reviewer preferences and assigns papers to the most appropriate reviewers

Reviewing – allows the reviewers to make reviews on papers assigned to them.

Behaviour of Reviewing Phase:

  • The user is prevented from submitting new papers and editing submitted papers
  • The user can see how many reviews have come in but cannot see any decision on their papers
  • The reviewer makes their reviews on the papers assigned to him.
  • The administrator view the reviews and decide to accept or reject the  paper. After the paper is accepted or rejected, emails are be sent to inform authors of the decision.

Final Paper Submission – allows the users to submit their final accepted papers for the conference.

Behaviour of Final Paper Submission:

  • The users can see reviewer comments and the final decision on their papers
  • The users may submit a revised copy of their accepted papers for presentation at the conference and correct details such as paper title and author precedence
  • The reviewer accounts are inactive
  • The administrator can extract all the revised papers and publish them to the web, CDROM, or print. They can also print name tags for all the participants.